Administration Officer Thames at Ara Poutama Aotearoa (Department of Corrections), WaikatoMonday to Friday, 40 hours a weekLocated in ThamesDo you have the enthusiasm, dedication, and the skills to become an Administration Officer within Ara Poutama Aotearoa, Department of Corrections?This could be just the opportunity you are looking for!We are currently looking for a full-time, permanent Administration Officer to join our team in Thames.Mo te tunga | About the roleThis is an opportunity to be part of a great organisation where you will support the Community Corrections team. This role will involve communicating directly with people in our care who are serving community sentences and working with our Probation Officers.Other key responsibilities involve a wide range of administrative services including:Reception and phone duties, liaising with people in our care, their whanau, and other stakeholdersLiaising with organisations and services we work withProcessing filesPreparing documents for courtPurchasing materialsRecord management and ensuring correspondence, reports, and other documentation meet Department timelines and standardsProvide administration support across our site by setting up meeting invites, taking minutes, and recording actions, communicating with external stakeholders, and filingIn this busy role, you will enjoy working collaboratively as one team in a challenging and fast-paced environment, be able to multitask, remain adaptable, follow and adhere to policies and procedures, and have sound judgement in prioritising tasks and activities to meet deadlines.The preferred candidate will be able to demonstrate:Manaaki and respect for all that we deal with on a day-to-day basisGood experience and knowledge of office administrationResilience when dealing with difficult situations in changing environments and a pragmatic approach to problem solvingThe ability to organise effectively, be adaptable, multi-task, and meet deadlinesExcellent customer-facing and communication skills required to participate in Reception and Phone rosters as necessaryThe ability to be a strong team player who can work collaboratively across a dynamic team of administratorsThe ability to work with a wide range of people, from all walks of life, while maintaining a friendly and non-judgemental attitudeA high level of integrity and the ability to maintain privacy while working with sensitive and personal informationGood knowledge of computer software and database systems including Microsoft Office suite (Word, Outlook, Excel), with the ability to learn new systems quicklyIf you have the skills and experience that we are looking for and can hit the ground running, then we would love to hear from you!You will need a full New Zealand Driver Licence for this role.Applicants must be a New Zealand citizen, New Zealand Resident Permit holder, Australian citizen, or an Australian resident who holds a current Australian Resident Return Visa.The salary range for the job is $58,367 - $62,084. Appointment and remuneration will reflect skills and experience relevant to the role.Ara Poutama Aotearoa is committed to improving the oranga and safety of the people, whanau, and the communities we serve across the motu.As a values-led organisation, we use the principles of rangatira (leadership), manaaki (respect), wairua (spirituality), kaitiaki (guardianship), and whanau (relationships) to shape how we work and deliver outcomes in our strategy - Hokai Rangi.Our preferred candidate will share our values and be committed to our Hokai Rangi strategy. Knowledge of Te Ao Maori, or a willingness to learn, is essential to ensure the delivery of the most appropriate services for those who come through our doors.To apply, please submit a tailored CV and a detailed Cover Letter (PDF) describing your motivation for joining the Department highlighting relevant skills and experience. Alignment to our kaupapa is critical to our success - we ask that you provide examples which reflect and demonstrate our organisation values, your skills, and attributes you bring to the role.All applications must be submitted through our careers site to ensure transparency. Applications received via email will not be considered.Employer: Ara Poutama Aotearoa (Department of Corrections)
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