Administration Office Manager

The Role 
You will be a proactive individual who can handle essential administrative tasks to ensure smooth operations. This part-time role is perfect for someone seeking flexibility, such as a parent easing back into work. 
You will have prior experience with Xero, and be familiar with how trade job management software works. We currently use Geo Op and training can be provided. 

Key Responsibilities: 
• Job Management: 
Open new jobs, maintain technicians' schedules and oversee the entire job cycle. Ensure daily reports are completed by site team members and supplier costs are accurately assigned to jobs. 
• System & Invoice Management: 
Advise or implement a system to manage supplier purchase orders, process invoices in Xero, and prepare payments. 
• Payroll: 
Calculate Team members wages and process for authorization. 
• Pricing & Quotations Support: 
Assist the Director and the site Team members in obtaining pricing for spare parts and other quotations. 
• Purchasing
Purchase and manage spare parts, PPE, Tools, Equipment, Office Stationary with suppliers 
• Email & Communication Management: 
Handle emails from clients and suppliers, and make and receive calls for various purposes. 
• Financial Support: 
While experience with IRD filing and financial management is a bonus, it's not a requirement as we engage an accountant for this. 
Ideal Working Hours: 
• Flexible hours, with the preferred schedule being 9:30 am to 3:00 pm, Tuesday to Thursday.