Job Description - Administration Co-ordinator – Undergraduate Medical Students (HAW08526)
Vacancy No HAW08526
Hawkes Bay Hospital
Part-time 40 hours per fortnight (0.5 FTE)
Permanent, Secretarial Services
Health New Zealand | Te Whatu Ora is firmly grounded in the principles of Te Tiriti o Waitangi and is dedicated to serving all New Zealanders. Through integration and collaboration, we're building a health system underpinned by partnership, equity, sustainability, whanau-centred care, and excellence.
About the Role
We have an exciting opportunity for a detail-oriented, innovative individual who excels in problem solving and thrives in a fast-paced environment to join us in supporting our Undergraduate Medical Students as an administration coordinator. Your main responsibility is to provide accurate and efficient administration duties while providing professional support to both external and internal customers.
About the Team/Service/Location
Hawke's Bay's RMO unit employs Registered Medical Officers (RMOs). They are doctors in training who fulfill vital service delivery including provision of first medical response 24/7 in a range of specialties. In general, the RMO Unit provides administration-related functions such as recruitment, roster modeling, roster management, leave management as well as aspects of workforce planning, and providing support for individual RMOs.
About You
You will need to be self-motivated, energetic, and results-driven in this ever-changing environment. You will have a passion for making a difference, achieving results, and be hungry for a challenge. Naturally, you will be able to recognize the needs, aims, and aspirations of whanau from all culturally diverse groups within our community.
We are ideally looking for someone with experience in a busy administrative role; healthcare experience is an advantage. You must be able to deal sensitively and confidentially with all information and have a strong attention to detail.
This is a fantastic opportunity for someone looking to expand their experience in healthcare administration and take the next step in their career.
To Succeed in This Role, You Will Ideally Have:
2 years + experience in an administration role
Strong knowledge of Microsoft Office applications
Experience in scheduling and arranging meetings, including preparing agendas, taking minutes, and following up on action items
High level of attention to detail and accuracy in your work
An ability to work autonomously but still love being part of a team
Competency with te ao Maori, tikanga, and te reo Maori or a commitment to starting your journey and taking ownership of your learning and growth
Experience in projects/initiatives which give effect to Te Tiriti principles and frameworks, and the application of Matauranga Maori and Kaupapa Maori approaches, particularly as they apply in healthcare settings.
Working for Health New Zealand
Health New Zealand | Te Whatu Ora is 'the weaving of wellness'. We're dedicated to ensuring excellent healthcare for the people of Aotearoa/New Zealand. The Equity Work Programme at Health NZ focuses on helping everyone in the health system think about equity when they do their work. It also promotes the cultural change needed for the whole system to reach equity in health outcomes.
Our people are at the heart of everything we do. Health New Zealand is committed to being good employers and honoring our equal employment opportunity obligations.
Our Commitment to Equity, Diversity and Inclusion
We want to see the real you in your application and welcome the real you on board if you come and work with us. Skills are gained across many areas of our life, not just in formal employment. If you can demonstrate the skills listed in the ad, but the experience was gained through whanau life, community, or mahi aroha (volunteering), we encourage you to apply and share your story with us in your cover letter.
We particularly welcome applications from our diverse Maori, Pacific, disabled, and rainbow communities.
How to Apply
To view the position description click HERE and to apply for the role please click "apply now." All applications must be submitted through our online careers portal before 11:59pm on the closing date of this advert. If you have any questions about the role, please contact Sharon Hutton at ****** .
Please note, we will be reviewing applications when received and may proceed with the recruitment process before the closing date of this advert.
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