Administrative Assistant (Administration & Office Support)Responsibilities:Responsible for the overall administration for the Centre.Organize meetings and meeting minutes - internally (coordinator and staff, etc.).Provide administrative support to the Regional Service Delivery Manager, social workers, case workers, and refuge coordinator for day-to-day operations.Funding:Support the Regional Refuge Service Delivery Manager.Assist the National Funding Supervisor in setting up fundraising targets.Help achieve fundraising targets throughout the year.Reporting:Provide support to the Funding Supervisor to complete accountability reports and monthly reports.Assist in preparing annual reports and accident/emergency reports.Submit reports to the Regional Refuge Service Delivery Manager and National Office as required.Organization Marketing, Promotions & Networking:Collaborate with Head Office on marketing and promotional plans for the organization.Quality Assurance:Conduct evaluations.Support the Accounts team in preparing for the Annual Audit or any other audit required by the Head Office.Events Management:Assist in organizing the AGM and take initiative in organizing events during International Women's Day or any campaigns/events nationally or locally.Finance & Budget:Work closely with the Finance and Accounts team while administering the finance and budget for the Centre.SKILLS, EXPERIENCE & EDUCATION:2 years of business administration experience.Experience working in the domestic violence sector.Experience working with NGOs.Excellent writing skills.Ability to work under pressure and prioritize tasks.Fluency in either an Asian, Indian, or African language.Knowledge of workplace safety.Full driving license (compulsory).Own vehicle (compulsory).Quick learner.Functional Relationships within the Organization:Regional Refuge Service Delivery Manager, National Management Team, Social Workers, Case Workers, Support Workers, Counsellors, Lawyers, Volunteers, interns, student placements, and other units of Shakti. This role reports to the Regional Refuge Service Delivery Manager.Interactions Outside the Organization:Ethnic communities, NCIWR member refugees, clients, other community service providers, health providers, funders, and educational institutes.Application Questions:Do you own or have regular access to a car?Which of the following statements best describes your right to work in New Zealand?How many years of experience do you have as an administration coordinator?How would you rate your English language skills?Which of the following Microsoft Office products are you experienced with?Do you have experience working in the not-for-profit sector?How many years of experience do you have as an Excel Reporting Administrator?
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