Job Title: Accounts Payable - Work from Home Company: Staples Location: Dunedin, Otago, NZ Job Type: Part-time Seniority: Associate Level Years of Experience: 2 Application Deadline: ******** --- Job Description: Staples is seeking a detail-oriented and dedicated professional to join our Accounts Payable team as a part-time Accounts Payable Associate.
In this role, you will work remotely from your home in Dunedin, Otago, and be essential in managing our vendor payments and ensuring the accuracy of financial records.
You will be responsible for maintaining the integrity of our financial processes while contributing to a positive and efficient work environment.
Key Responsibilities: Invoice Processing: Accurately review, code, and process vendor invoices and payment requests in compliance with company policies and accounting standards.
Data Entry: Maintain accurate records in our accounts payable system by entering invoice data, updating payment statuses, and ensuring all supplier records are current.
Vendor Communication: Serve as a point of contact for vendors regarding invoicing inquiries, payment status, and discrepancies; ensuring prompt response and resolution.
Payment Scheduling: Prepare and execute scheduled payments while adhering to payment terms and maintaining strong cash flow management.
Reconciliation: Assist with monthly reconciliation of accounts payable with general ledger accounts, ensuring discrepancies are investigated and resolved in a timely manner.
Reporting: Generate and maintain periodic reports on accounts payable activities to assist management with financial insights and discrepancies.
Compliance: Ensure compliance with company policies and procedures for all accounts payable transactions while adhering to relevant legal regulations.
Process Improvement: Identify opportunities for process improvements, and provide innovative solutions to streamline workflows and enhance accuracy.
Collaboration: Work closely with the accounting team and other departments to facilitate smooth operations and enhance cross-departmental communication.
Requirements: Education & Experience: Minimum of 2 years of experience in accounts payable or related financial roles; a degree in finance, accounting, or a related field is preferred.
Technical Skills: Proficient in Microsoft Office Suite (Excel, Word, etc.
), and familiarity with accounting software (e.g., SAP, QuickBooks) is advantageous.
Soft Skills: Creativity: Bring innovative ideas to improve accounts payable processes.
Presentation: Ability to clearly communicate ideas and processes to team members and stakeholders.
Personality Traits: Independent: Demonstrate self-motivation and the ability to work unsupervised while effectively managing time and responsibilities.
Passionate: Show a genuine enthusiasm for accounting processes and contribute positively to the team's overall atmosphere.
Employee Benefits: Company transportation options for those booked for required on-site meetings.
Complimentary gym membership to promote health and well-being.
Travel opportunities within the company for training or conferences, allowing for personal and professional growth.
Working Environment: At Staples, we are committed to promoting a work-life balance and ensuring the well-being of our employees.
We foster a supportive atmosphere that values flexibility, creativity, and the contribution of every team member.
Equal Opportunity Statement: Staples is an equal opportunity employer.
We celebrate diversity and are committed to creating an inclusive environment for all employees.
We encourage applications from individuals of all backgrounds and experiences.
If you're ready to make an impact in a company that values your contributions and promotes a positive work culture, we invite you to apply for this exciting opportunity by the deadline of ********.
How to apply: Apply on GrabJobs and you will be notified if shortlisted for the job.
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