**Job Title: Secretary** **Company: PNC Financial Services Group** **Location: Auckland, Auckland, NZ** **Job Type: Full-time** **Seniority Level: Entry Level** **Years of Experience: 0** **Job Description:** PNC Financial Services Group is seeking a motivated and enthusiastic individual to join our team as a Secretary in our Auckland office. This entry-level position is ideal for someone who is eager to kickstart their career in a dynamic financial services environment. As a Secretary, you will play a crucial role in ensuring the smooth and efficient operation of our office, providing administrative support to various teams, and contributing to a positive working atmosphere. **Key Responsibilities:** - **Administrative Support:** Provide comprehensive administrative support to executives and staff, which includes managing schedules, organizing meetings, and maintaining calendars. - **Communication Management:** Act as the first point of contact for internal and external stakeholders. Manage incoming calls, emails, and correspondence, ensuring timely responses and proper routing. - **Document Management:** Maintain and organize files, records, and documentation, ensuring all materials are up-to-date and easily accessible. - **Meeting Coordination:** Assist with the preparation of meeting agendas, take minutes during meetings, and ensure follow-up on action items. - **Project Assistance:** Support various projects by coordinating logistics, managing timelines, and ensuring that project milestones are met. - **Event Planning:** Assist in planning and coordinating company events, including team-building activities, workshops, and training sessions. - **Data Entry and Reporting:** Perform data entry tasks and assist in generating reports as required by various departments. - **Office Management:** Help maintain office supplies and equipment, ensuring a tidy and efficient work environment. - **Collaboration:** Work closely with other administrative staff to foster a collaborative work environment and support cross-functional projects. **Requirements:** **Education:** - High school diploma or equivalent; further education in business administration or related fields is an advantage but not required. **Experience:** - No prior experience required; however, any internships or volunteer experience in administrative roles will be considered a plus. **Skills:** - **Technical Skills:** Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experienced with office equipment (printers, copiers, etc.). - **Communication Skills:** Excellent verbal and written communication skills, with the ability to interact professionally with clients and team members. - **Organizational Skills:** Strong organizational and time management skills with the ability to prioritize tasks effectively. - **Soft Skills:** - Adaptability: Ability to adjust to changing priorities and work under pressure. - Project Management: Basic understanding of project management principles and the ability to assist in project coordination. **Personality Traits:** - Resilient: Capable of handling stress and setbacks while maintaining a positive attitude. - Adaptable: Willing to embrace change and learn new processes quickly. **Benefits:** - **Profit Sharing:** Eligibility for company profit-sharing plans to reward your contributions to our success. - **Paid Overtime:** Opportunities for paid overtime to recognize your commitment and hard work. - **Employee Discounts:** Access to exclusive discounts on products and services, promoting employee well-being. **Working Environment:** At PNC Financial Services Group, we are committed to supporting our employees in both their personal and professional development. We foster a positive and inclusive work culture where everyone can thrive, grow their skills, and contribute to the team's success. **Application Deadline:** ******** **Equal Opportunity Statement:** PNC Financial Services Group is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. We encourage individuals from all backgrounds to apply.How to apply: Apply on GrabJobs and you will be notified if shortlisted for the job.