**Job Title: Online Office Manager**
**Company: Aetna**
**Location: Dunedin, Otago, NZ**
**Job Type: Part-Time**
**Seniority: Associate Level**
**Years of Experience: 3**
**Deadline to Apply: November 3, 2024**
### Job Description
Aetna is seeking a dedicated and motivated **Online Office Manager** to join our dynamic team in Dunedin, Otago. As an integral part of our company, the Online Office Manager will oversee and facilitate our online administrative operations while nurturing an entrepreneurial atmosphere within our established organization. This position is designed for those who are passionate about creating efficient workflows and are eager to contribute to a vibrant workplace culture.
### Key Responsibilities
- **Administrative Oversight**: Manage daily online office operations including scheduling, correspondence, and team onboarding processes to ensure smooth functioning.
- **Communication Coordination**: Serve as the primary point of contact for internal and external communications. Assist in creating and distributing important announcements, memos, and reports.
- **Project Management**: Oversee various projects related to office improvement and team efficiency. Collaborate with team leaders to refine processes and implement innovative solutions to optimize workflows.
- **Resource Management**: Manage digital tools and platforms used by the team, ensuring that all software and online resources are up-to-date and accessible to appropriate team members.
- **Team Support**: Provide support to team members as needed, addressing questions or concerns in a timely and helpful manner. Foster a positive work environment by encouraging open communication.
- **Data Management**: Maintain meticulous records of office processes, attendance, and project progress. Prepare and analyze reports that inform decision-making and policy improvements.
- **Problem-Solving**: Identify and troubleshoot office-related issues, offering solutions that support both individual and team performance.
- **Innovative Strategy Development**: Contribute to the development and execution of innovative practices that enhance operational efficiency and employee engagement within a remote work environment.
### Requirements
**Education & Experience**:
- Bachelor's degree in Business Administration, Management, or related field preferred.
- A minimum of 3 years of relevant office management or administrative experience, particularly in a digital or remote work environment.
**Technical Skills**:
- Proficiency in Office 365, project management software, and virtual collaboration tools (e.g., Trello, Slack).
- Strong understanding of online office management practices and techniques.
**Personal Traits**:
- **Confident**: Display self-assuredness in decision-making and interactions with team members.
- **Passionate**: Show genuine enthusiasm for fostering a positive workplace and contributing to team success.
**Soft Skills**:
- **Innovation**: A track record of proposing and implementing creative solutions to enhance productivity and workplace culture.
- **Problem-Solving**: Demonstrated ability to analyze situations, identify challenges, and develop effective solutions in a timely manner.
### Benefits
- **Remote Work Flexibility**: The ability to work from home or remotely affords a flexible work-life balance.
- **Free Food**: Enjoy complimentary snacks and meals to support nutrition and well-being.
- **Life Insurance**: Comprehensive life insurance benefits to ensure financial security for you and your loved ones.
### Working Environment
At Aetna, we pride ourselves on nurturing an entrepreneurial atmosphere, encouraging team members to think creatively, collaborate enthusiastically, and approach challenges with confidence and passion. Join us and become part of a culture that values innovation, collaboration, and personal growth.
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Aetna is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, color, national origin, gender, age, disability, or any other protected characteristic. We welcome and encourage individuals from all walks of life to apply.How to apply: Apply on GrabJobs and you will be notified via email if shortlisted for the job.