Media Ops Specialist/Senior Media Ops SpecialistFull-timePublicis Media is one of the four solutions hubs of Publicis Groupe, alongside Publicis Communications, Publicis.Sapient and Publicis Healthcare. Publicis Media is comprised of Starcom, Zenith, DigitasLBi, Spark Foundry, Blue 449 and Performics, powered by digital-first, data-driven global practices that together deliver client value and business transformation. Publicis Media is committed to helping its clients navigate the modern media landscape and is present in more than 100 countries with over 23,500 employees worldwide.Responsibilities:Manage the media billing processes which involves:Co-coordinating with media planning teams on billing instructionsMedia plan actualization and reconciliation on a monthly basisUpdate spots and remarks on Publicis's proprietary billing platform based on actualized amountGenerate proforma invoices for shared service team's approvalResolving billing discrepancies with relevant stakeholders e.g. media vendors, media, finance and shared service teamsBilling status monitoring and reportingParticipate in finance WIP billing meetings to make sure Client's invoices get processed and meet billing timelinesOther billing requirements include:Support requirements for onboarding of new suppliersEnsure 100% billing completion within three months of activity end dateResolve/respond to client billing queriesMedia Buying (Offline and/or Online):The day-to-day media buying for the agencyDeliver excellent master contract pricing through negotiation and relationships with media owners, wherever applicableDevelop understanding of client business and role of online in delivering objectives ways of working from planning to getting approval and billing processDeliver added value opportunities across clients wherever possibleBook all campaigns according to the brief (with confirmed media) and ensure financials are correctMonitor campaign delivery and reconcile any under deliveriesAssist with auditing process across specific client baseFollow through the closed job for invoicing process (incl. proof of ads, supplier invoices, TV reporting, signed schedule)Constantly monitor performance and delivery of ad server and vendor reportingMonitor and report on clients' expenditure update by campaign by media, if neededKeep track of clients' media master contract fulfilmentsPrepare CI for all mediums and help Planners manage all material submission timelinesMaintain co-ownership of WIP report with finance team, ensure that jobs are progressively reconciled and closedMinimum Requirements:A minimum of 1-3 years experience in media agency handling media trafficking or buying. Familiar with and have worked with the major publishersProficiency in offline buying. Preferably has experience with online buying (both self-served and managed service) and digital ad operationsStrong in numbers and intermediate skills in Microsoft Excel (such as pivot table and v-lookup)Analytical and meticulous with an excellent eye for detailsA team player with an action-oriented mind-set, who is able to work with minimal supervisionEager to learn and to be an expert on billing tools and systemsProactive and ability to prioritize tasks, work well under pressure
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