Job Description We are looking for an energetic Executive Assistant who will be able to hit the ground running on their first day. The role reports to the Administration Manager.
It goes without saying that our next team member will be highly organised, possess lots of initiative, be able to deal with ambiguity and will be able to juggle multiple priorities with ease. If you're looking for variety and a role where you can truly make it your own, this could be the role for you.
To be successful in this role, it will be important to:
Support the Chief Digital Officer's Digital Transformation web page, including supporting planned content creation, arranging interviews, supporting the development of rich content and supporting the CDO's social media presence
Ensure the smooth operation of administrative and secretarial functions, including coordinating meetings, managing diaries, preparing agendas and recording minutes.
Draft communications, reports, and presentations to the highest standard.
Seek and contribute to the continuous improvement of processes and procedures
For additional details please refer to the position description.Our ideal candidate will have:
Experience in a Personal Assistant/Executive Assistant role, or in a senior administrative position working with senior managers in complex organisations and large team structures
We are seeking somebody who has meticulous attention to detail and is highly organised, with the ability to manage competing demands, multitask and thrive in a truly dynamic environment.
You must have excellent communication and interpersonal skills with the ability to act with discretion, as well as an advanced level of proficiency with Microsoft Office suite and be technology savvy
Experience in a tertiary environment or government sector will be advantageous but not essential
Qualifications
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Additional Information
What we offer
The University of Auckland is dedicated to providing an excellent and stimulating environment for its employees which ensures a healthy work-life balance through.
Five weeks' annual leave per annum.
Up to 6.75% employer superannuation contribution.
Over 300 different career development courses.
Discounted, on-site childcare, parking and various leisure and recreation services.
How to apply
If you hold the experience requested above and want to work for one of Auckland's largest employers, please submit your CV with a cover letter outlining what strengths you would bring to this position by the closing date ofSunday, January 19th 2020.
The University is committed to meeting its obligations under the Treaty of Waitangi and achieving equity outcomes for staff and students in a safe, inclusive and equitable environment. For further information on services for Maori, Pacific, women, LGBTQITakatapui+, people with disabilities, parenting support, flexible work and other equity issues go to www.equity.auckland.ac.nz.
