Job Title: Accounts Administrator Location: 45 E & F London Road, St Leonards on Sea, East Sussex, TN37 6AY
Reports to: Line Manager
Hours: Full time, Monday – Friday 0900-1700 – 2 years Fixed-Term Contract (Maternity Cover)
Job Description:
The Accounts Payroll Administrator will lead the overall operations of payroll and invoicing, ensuring compliance and maintaining the highest standards of reporting and accurate payrolling and invoicing.
Key Responsibilities:
Operational:
Create Weekly shift reports on various client portals in a timely manner ready for Monday morning deadlines.
Full ownership of processing of all timesheets via our CRM system.
Creating all client invoices weekly and emailing out via our CRM.
Uploading invoices to internal platforms such as Xero.
Uploading invoices to external companies and platforms.
Payrolling duties such as issue of Payslips, Invoices, P45, P60s.
Processing BACS payments via banking.
Processing of Pensions and uploading to provider.
Download HRMC XML files and ensure sent off weekly.
Bookkeeping journals for the business banking.
Xero Reconciliation reports.
FIU Reports onto Xero - Monthly.
Sales Debtors Reports on Xero – Monthly.
Monthly Sales report sent to Management and MD.
Quarterly Intermediate reports filed.
Quarterly VAT returns filed.
First Aid Box Management.
Continue to expand and grow an organised financial operation.
Identify invoicing errors and ways of improvements.
Foster a collaborative and results-driven team culture.
Prepare figures weekly for the team on Monday Morning Meetings.
Weekly 'Top & Tail Scoreboard' to be sent to MD Weekly.
Keeping the accounts department organised and fully electronic.
Sending Reports of 'Unfilled' Hours and other relevant reports to the team weekly.
Client Relations:
Maintain strong relationships with healthcare clients, ensuring high satisfaction and retention with invoicing queries.
Address client needs and resolve issues swiftly to ensure quality service delivery.
Financial Oversight:
Manage budgets, forecast financial targets, and monitor profitability.
Identify cost-saving opportunities while maintaining service quality.
Looking after the petty cash and recording.
Weekly Meetings with outsourced credit controller to address issues and require and action support where needed.
Compliance & Quality Control:
Ensure all financial reports are up to date accurate.
Implement quality assurance procedures for placements to ensure client satisfaction.
Skills & Qualifications:
Proven experience in payrolls and payments.
In-depth payroll, PAYE, NI knowledge.
Excellent communication both via phone and email.
Attention to detail.
Experienced in Word, Excel, Xero, and CRMs.
What We Offer:
Business with planned growth to extend the role.
Casual dress.
Company events.
Company pension.
Free parking.
Health & wellbeing programme.
Transport links.
Long service extra days holiday – up to 33 days holiday a year.
Friendly, motivated team.
Please note: APPLICATION CLOSING DATE IS: Sunday 8th December 2024.
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