University of Canterbury – Christchurch, South Island
Full time, Permanent
Te Kaupeka Ako | Faculty of Education
Located in Otautahi | Christchurch, Aotearoa | New Zealand
Full-time, 37.5 hours per week (1.0 FTE)
Continuing (i.e. permanent) position
Generous annual leave provisions and professional development opportunities
Au Mahi | What You Will Do
We are seeking an experienced Academic Coordinator to provide professional and confidential administrative support to the Associate Dean (Academic) and assist the Office of the Executive Dean, Faculty of Education. This role is crucial in facilitating academic operations, ensuring efficient administrative processes, and supporting the strategic goals of the Faculty.
Key Responsibilities:
Provide high-level administrative support to the Associate Dean (Academic), assisting in reviews, managing schedules, correspondence, and academic documentation.
Provide advice and assistance to the Associate Dean (Academic) to ensure best practice is followed.
Assist in the coordination of meetings, including preparing agendas, taking minutes, and following up on action items.
Organise and manage academic functions and events, ensuring successful execution and adherence to protocols.
Support the development and maintenance of faculty-related materials, including research and website content.
Foster effective communication within the Faculty and with external stakeholders.
Mou | Who You Are
To perform successfully in this role you will have a minimum of 5 years' demonstrated experience as an administrator in similar research academic or professional role, and have:
excellent diary and email management skills
experience organising functions and events, demonstrating strong planning and execution skills
competence in the Microsoft Office Suite (Word, Outlook, Excel, PowerPoint) and experience with website software (e.g., Dreamweaver) and online research
excellent written and oral communication skills, with a professional presentation
experience with meeting and minute-taking protocols
strong eye for detail and the ability to maintain high levels of accuracy in all work
a high degree of initiative and the ability to work independently while supporting team objectives
active commitment to upholding the values, tikanga (protocols), and kawa (rules) of cultural practices as guided by mana whenua, Ngai Tuahuriri, and valuing te reo Maori.
You will also be a highly competent coordinator, with good initiative to work without supervision and maintain confidentiality.
Nga Painga o UC | Why UC
Nga Uara | Our Values of manaakitanga, whanaungatanga and tiakitanga guide our decisions and behaviour and provide a roadmap for how we do things at UC, affirming our commitment to pastoral care and support for our akonga and staff. They challenge and inspire us to be the best we can and make UC a great place to work and study.
We are committed to accessible higher education, service to the community and the encouragement of talent without barriers of distance, wealth, class, gender or ethnicity. The University explicitly aims to produce graduates and support staff who are engaged with their communities, empowered to act for good and determined to make a difference in the world.
We offer a range of fantastic benefits including flexible work practices, study opportunities and generous superannuation and leave provisions.
The closing date for this position is: 12 November 2024 (midnight, NZ time)
Please note applications may be reviewed before the close date.
Pehea te tono mai | How You Apply
Applications for this position must be submitted via our careers website and should include a cover letter and resume.
You must have Aotearoa New Zealand or Australian citizenship/permanent residency to be considered for this role. If you hold a valid work visa and are physically present in New Zealand, then you may also be considered.
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